Job Board

Administrative Assistant III
Psych-ZSFG-Adult-SAAM

Full Time

71023BR

Job Summary

The OTOP/OBOT Administrative Assistant is responsible for providing administrative support for the OTOP and OBOT programs. Key responsibilities include: take accurate minutes at various meetings, schedule and track all patient medical appointments, enter clinical data into various EHR databases, create monthly calendars, support OTOP's leadership team, provide independent project management, editing/proofreading skills, and possessing the ability to compose professional narrative content on behalf of Leadership. The OTOP/OBOT Administrative Assistant will also serve as a back-up receptionist; and perform other duties as needed. Note: Work schedule is M-F, 6:30 am to 3:00 pm.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The UCSF/ZSFG Department of Psychiatry and Behavioral Sciences, Division of Substance Abuse and Addiction Medicine (DSAAM) provides multi-disciplinary consultation and treatment for patients with substance use disorders at ZSFG. DSAAM provides medication assisted treatment for opioid use disorder through the Opiate Treatment Outpatient Program (OTOP) at Ward 93 as, the mobile methadone van in the Bayview-Hunter’s Point neighborhood, a novel primary care-based methadone treatment program, and the Office-based buprenorphine Induction Clinic (OBIC).

The target population for OTOP’s methadone maintenance service is low-income medically/psychiatrically compromised opiate dependent individuals who reside in San Francisco, primarily in the South of Market, Mission, Castro, and Tenderloin areas. This includes a large proportion of African Americans and Latinos, gay, lesbian, bisexual, and transgender individuals, and women of childbearing age, pregnant women, and post-partum women. The target population includes people of all ages, races, ethnicities, sexual orientations, gender identities, religions or spiritualties, socioeconomic classes, partner statuses, and physical and mental disabilities. OTOP clients are low-income and uninsured or underinsured. This population has multiple layers of problems, including poly-drug use problems, psychiatric difficulties, life-threatening health problems, and significant cultural barriers to receiving proper care. This population is at especially high risk for HIV.

Required Qualifications

High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;
Ability to use sound judgment in responding to issues and concerns.
Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
Solid organizational skills and ability to multi-task with demanding timeframes.
Working knowledge of common organization-specific and other computer application programs.
Ability to use discretion and maintain confidentiality.
Skills to evaluate issues and identify resolution. High tolerance of ambiguity; excellent problem solving ability; self-starter with the ability to work both independently and with teams; sense of humor and patience a plus.
Strong service orientation. Demonstrated excellent punctuality, attendance and reliability.
Communication skills; both verbally and in writing. Demonstrated ability to work cooperatively and communicate effectively with others, especially marginal populations diverse in ethnicity, gender, and sexual orientation. Able to work as a team member in a culturally diverse setting.
Ability to effectively manage multiple priorities.
Experience working with populations that are diverse in gender, sexual orientation, and ethnicity.

Preferred Qualifications

Bachelor's degree; or an equivalent combination of education and experience in field of substance abuse and mental health.
Demonstrated ability with Methasoft and Avatar programs.
Experience with UCSF and CCSF policies and procedures.
Experience working around severely mentally ill adults, the homeless and dual diagnosis populations.
Knowledge of NTP and/or psychiatric terminology.
Prior UC experience

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization Campus
Job Code and Payroll Title 004722 BLANK AST 3

Job Category Administrative Support Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class Career
Percentage 100%

Location Zuckerberg San Francisco General (ZSFG)
Shift Days, Variable

Shift Length 8 Hours
Additional Shift Details Monday-Friday, 6:30 am – 3:00 pm